There are two paths to submit entertainment reimbursements depending on the type of reimbursement it is.
For payment to a vendor directly, please contact Laura Leachman or Jennifer Mathews.
How should I Submit?
| Event Description | UGA OneSource | UGA Foundation |
|---|---|---|
| Graduate Student Lunch with seminar speakers | ✓ | |
| Faculty meals with seminar speakers or job candidates | ✓ | |
| Graduate student orientation, Recruitment, and GSS | ✓ | |
| Faculty Retreat | ✓ | |
| Non-student focused receptions (following seminars, etc.) and events | ✓ | |
| Welcome Back Event & Spring Fling | ✓ | |
| Graduations (Fall & Spring) | ✓ | |
| Any event with alcohol | ✓ | |
| Conference or workshop where UGA collected registration fee | ✓ |
Note: While exceedingly rare, if you have a grant which allows for entertainment reimbursements (i.e. a grant to hold a conference, etc) the reimbursements will route through the “UGA OneSource” method. Your grant budget must be previously approved by your agency and SPA before incurring expenses.