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Ecology’s FY23 Spending Deadlines can be found here.

• UGA’s fiscal year runs from July 1 – June 30, annually.
• Spending deadlines typically apply to general funds and student awards.
• Actual deadlines are much earlier than June 30, annually.
• During the black out period, only emergency requests using project speed types will be processed during this time.

Forms  

***Until further notice and due to turnover in staff, please use the “How-to” guide below to submit your no-cost TA or non-travel entertainment request.***

• No-Cost Travel Authority (Qualtrics)
• Entertainment/Food/Drink (Qualtrics) – requires prior approval
• Key Request Form (pdf)

You may choose a written guide with images or a video (choose “See It!”) to complete tasks below:

• Default Settings (pdf) – This is beneficial for frequent travelers.
• Default Settings (video)

• Travel Authorizations (pdf)
• Travel Authorizations (video)

• Travel Reimbursements (pdf)
• Travel Reimbursements (video)

• Non-Travel Reimbursement (pdf)
• Non-Travel Reimbursements (video)

• Deleting an Expense Report (pdf)
• Deleting an Expense Report (video)

• Purchase Orders: UGAmart (pdf) – Purchase orders are REQUIRED for expenses $2,499 or higher.
• Purchase Orders: UGAmart (video options)

• Ordering Chemicals (pdf)

If you have trouble please feel free to reach out to your finance contact. They can help walk you through your request via phone, TEAMS, Zoom, in-person or other.

Other helpful videos and guides can be found here.

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