Visiting Scholars

Visiting Research Scholars (VRS) refers to visitors who are not UGA employees or enrolled students and not contracted for services, but who are coming to UGA to observe or collaborate in research or to participate in activities that require access to UGA facilities, systems or services.

Units are required to register all non paid visiting scholars through the VRS program. All questions about forms or processes should be directed to Jessica Farmer.

Register Visiting Scholars

Step 1

Complete the VRS Questionnaire.

  • The Sponsoring UGA unit is Ecology.
  • The Unit Head should be the acting Dean’s name.
  • The staff contact person should be Mica Turner.

Step 2

Please have your visiting scholar complete the appropriate standard visitor agreement.

If your scholar is currently employed or with another institution you will choose the standard visitor agreement with employer/institution signature.

If your scholar is not currently employed or with another institution you will choose the standard visitor agreement – no employer/institution.

Note: If your visitor requires visa sponsorship you will need to visa protocols.

International Scholars or Faculty

How to determine whether a J-1 or H-1B sponsorship is more appropriate.

  • If you are still unsure, please reach out to Ecology’s AFD.

J-1 Scholars: Ecology’s intake form (to be completed by sponsor)

J-1 Student Interns: Ecology’s intake form (to be completed by sponsor)

J-1 Extension: Ecology’s intake form

H-1B Employees:

UGA global engagement

Helpful guide from OGE regarding H1B processing.

Related Guides and Information

Assigning a delegate

for EMPLOYEE Travel Authorizations, Travel Reimbursements and Non-Travel Reimbursements This process is only required once unless Ecology delegates are updated at a later time. Only

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