Travel Authorities (TA) and Employee Travel Reimbursements

Things to keep in mind

• Reimbursements of any type should be submitted within 30 days of incurring expense.

• Please consult with your assigned Sr. Accountant if you have questions or concerns under any circumstance.

• COVID-19 Pandemic Notice: All non-essential business travel is suspended. Language on the Travel Authorization Certification box has been updated. The traveler and his/her supervisor(s) are responsible for determining whether travel is essential and follow all travel health notices. Travelers should follow health notices outlined by the CDC. Please also adhere to travel procedures outlined in UGA’s research resumption requirements.

Ecology operates under the direction of the State Accounting Office and the Office of Planning and Budget via travel regulations the University of Georgia has adopted.

Procedures

No-Cost Travel

Documentation is required if you are traveling on official UGA business but are not seeking reimbursement.

Submit a Travel Authority (TA) request at least two weeks (or as soon as possible) prior to your departure date.

We have developed forms/guides to assist you.

In-State, Georgia Travel

You are required to submit a Travel Authority (TA) request at least two weeks (or as soon as possible) prior to your departure date.

Upon return from travel, and within a recommended 30 days, you should submit a request for travel reimbursement. We have developed forms/guides to assist you.

Out-of-State, Domestic United States or International Travel

You are required to submit a Travel Authority (TA) request at least four weeks (or as soon as possible) prior to your departure date. If you do not receive prior approval before your departure date you will be traveling at your own risk. You may still submit a request for reimbursement but your request will require a justification as to why you did not have prior approval to travel. It will be at this time Central UGA will review your request to determine approval for reimbursement.

Upon return from travel, and within a recommended 30 days, you should submit a request for travel reimbursement. We have developed forms/guides to assist you.