Deadlines will be strictly enforced and are subject to change without notice.
General Spending Information
The following information is being provided to assist with planning for the end of Fiscal Year 2022 which runs from July 1, 2021 to June 30, 2022. If you are unsure if your account qualifies please feel free to reach out to your Sr. Accountant. As in years past, if the funds are not spent accordingly they will be lost as they do not qualify for carry over spending.
GTRIP funds should be spent within one year of receipt.
Check with your Sr. Accountant for more details regarding deadlines, if needed.
Black Out Period: June 18, 2022 – July 4, 2022
The EBO will be dedicating this time to closing out FY2022. Transactions during this time will be delayed until July 5, 2022. Please plan accordingly.
Payroll: February 1, 2022
No adjustments to state-funded (10000/10500) payroll can be made for FY22 after February 1, 2022.
NOTE: Time recorded through June 30, 2022 will be charged to the FY22 budget ONLY if time is recorded by the employee and approved by the supervisor by July 1, 2022. Otherwise, it will be charged to the FY23 budget.
Payment Requests: June 12, 2022
Payment requests (invoices) with supporting documentation to be charged to FY22 funds must be in the EBO by June 12, 2022. Nothing over $2,499 can be submitted as a payment request.
Travel: June 12, 2022
Travel Authorities, Direct Charged Airfare, and Expense Reimbursement Requests with supporting documentation must be in the EBO by June 12, 2022 for travel that concludes June 18, 2022.
Contact your Sr. Accountant about travel that concludes between June 19 and June 30. You may be able to count expenses against the FY22 budget with appropriate pre-planning. Otherwise, travel reimbursement requests beginning June 19 will be made against the following fiscal year budget (FY23).
REMINDER: Travel Authorities no longer encumber (set aside) money in the current fiscal year for use in the following fiscal year.
Purchasing: HARD DEADLINE: June 12, 2022, additional deadlines included below
Any attempt to place an order after June 12, 2022 will be charged to your FY23 budget if you are due FY23 funds. This request will be processed after the blackout period. If you are not due FY23 funds your request will be returned to you.
March 5, 2022: Large ticket items ($25K or more). Order may be subject to bidding.
April 1, 2022: IT Purchases. All IT purchases should be vetted through Ecology’s IT staff, Brian or Tyler.
May 13, 2022: To guarantee purchase orders are charged against your FY22 budget.
Intra-University Charges: June 12, 2022
This deadline is for Ecology invoiced charges. Other units (i.e., CAIS, Greenhouse, SKIO, Bulldog Print + Design, etc.) may have other deadlines so you will need to be sure you verify with their billing unit you will be able to meet their deadline.
Transactions involving Sponsored/Restricted funds: June 12, 2022
If your grant ends 06/30/22, be extra aware of these deadlines as missing them could affect final SPA invoicing and close out of your project.