There are two paths to submit entertainment reimbursements depending on the type of reimbursement it is.
How should I Submit?
|Event Description||UGA OneSource||UGA Foundation|
|Graduate Student Lunch with seminar speakers||✓|
|Faculty meals with seminar speakers or job candidates||✓|
|Graduate student orientation, Recruitment, and GSS||✓|
|Non-student focused receptions (following seminars, etc.) and events||✓|
|Welcome Back Event & Spring Fling||✓|
|Graduations (Fall & Spring)||✓|
|Any event with alcohol||✓|
|Conference or workshop where UGA collected registration fee||✓|
Note: While exceedingly rare, if you have a grant which allows for entertainment reimbursements (i.e. a grant to hold a conference, etc) the reimbursements will route through the “UGA OneSource” method. Your grant budget must be previously approved by your agency and SPA before incurring expenses.